SJ
Simone & Arthur-Zarddy Gwion Jr.
1 day ago
Subject: Formal Complaint Regarding Wrongful Reservation Cancellation, Unprofessional Conduct, and Threat of Police Involvement
To Whom It May Concern,
I am writing to formally file a complaint regarding an extremely disturbing experience my family and I had at your hotel during the early morning hours of June 29, 2026
My wife, children, and I were traveling approximately six hours from Michigan to Ohio. Before beginning our trip, I booked a room through Priceline with the assistance of a live agent. Because we anticipated arriving between 1:00 a.m. and 2:00 a.m., I specifically asked the Priceline representative to contact the hotel and confirm our late arrival. The representative did so, confirmed that the hotel acknowledged our late check-in, and noted it on the reservation.
Our reservation was also designated as Pay at Property, and I was expressly told that my card would not be charged until I arrived and paid in person.
When we arrived, the front desk employee, Raj, informed me that he had canceled my reservation because my card had “declined.” I asked whether he had seen the notes indicating our late arrival. He admitted that he had. I also asked whether he saw that the reservation was to be paid upon arrival. Again, he acknowledged that he had.
Despite knowing both of those facts, he still chose to attempt charging my card before my arrival and then canceled the reservation.
I politely asked him to reinstate the reservation or contact Priceline so we could resolve the issue together. Instead, he refused and instructed me to call customer service myself. When I suggested using the hotel phone so we could resolve the issue immediately, he instead threatened to call the police if I did not leave the property.
At that moment, I was standing in your lobby after driving six hours with my exhausted wife and children waiting outside. Rather than demonstrating empathy or attempting to solve the problem, your employee escalated the situation unnecessarily.
To make matters worse, after insisting there was nothing he could do, he later offered me a room for approximately $140 per night. While standing in the lobby, I checked your own website and found the identical room available for approximately $88 per night.
This raises serious concerns regarding:
* Failure to honor a confirmed reservation.
* Failure to follow documented late-arrival instructions.
* Improper cancellation of a Pay at Property reservation.
* Poor customer service and unnecessary escalation.
* Quoting a substantially higher rate than what was publicly available.
I respectfully request that Best Western conduct a full investigation, including reviewing:
* The reservation notes.
* The cancellation records.
* Any attempted card authorization.
* Security camera footage.
* The employee’s conduct during this interaction.
I also request a written explanation of why my reservation was canceled despite the documented late-arrival notice and why the situation escalated to threats of police involvement instead of reasonable customer service.
This experience fell far below the level of hospitality and professionalism I expect from the Best Western brand. My family deserved far better after a long day of travel.
I look forward to your prompt response and to learning what corrective actions will be taken to ensure that no other family experiences similar treatment.
Sincerely,
Arthur
Reservation Number: 352426361
Date of Stay: June 29, 2026
Hotel: Best Western Canal Winchester Ohio